GDPR Updated Privacy Policy 22nd May 2018




Virharmonic s.r.o treats your privacy very seriously and in this policy we review and describe how we collect and use your information on our website (www.virharmonic.com). We aim to collect only the most necessary information required by EU Law. This Privacy Policy is governed by and construed in accordance with the laws of the Czech Republic and the EU GDPR (General Data Protection Regulation). Your data is stored upon a secure Server in Spain within the EU.


Personal Data

Personal data is defined as all information which allows us to identify you or contact you. Data we collect for processing your order or for communicating with you is only the most essential information. With the aim to minimise the amount we collect, we have carefully reviewed the data collected only to absolute minimum required to supply our services to you and to comply with EU Laws. We will continuously review the amount of data we collect and make adjustments when possible. When you buy in our store, create an account at www.virharmonic.com, register a product or register yourself for one of our services, we require some personal information. Personal information includes, but is not limited to, your e-mail address, account password, name, billing address, phone number, IP and VAT ID with company name in case of Company within the EU. Virharmonic uses the above mentioned data to process your order, secure your account, link the products purchased to your account, provide you with services requested and to comply with VAT Laws of the European Union. We also use this information when communicating with you about orders, products, services and support. If you wish to receive updates about our work progress, updates released and marketing, please subscribe to our Newsletter. The Newsletter settings are available to you in your account and you can also unsubscribe by a link on the bottom of each newsletter received.

Your customer account at virharmonic.com relies on this information to be maintained and updated, as well as for updating our data sets, displaying content relevant to you such as your registered products, updates and manuals. Furthermore, your information is used to enhance our platform, to prevent or expose abuse, notably fraud, or when third parties are brought in for logistical, technical or other services on behalf of Virharmonic s.r.o. When surfing without logging in we do not collect any personal data but merely place a cookie. By default, information such as your IP address, time and duration of your visit, operating system, browser and visited sites are captured. If you register an account or make a purchase during which you create an account, we will collect your Email, Name, Billing Address, Phone Number and IP. Cookies will be created in this case as well. When registering a product via the website, data about the registered product and the serial number used is stored.

We will also need information such as your email address and name in the following cases:

  • If you use our support services

  • If you need assistance with your order

  • If you get in touch with us through the Contact-Us form, via email or any other way



Newsletters

You receive a newsletter by Virharmonic if you:


  • Have subscribed to a newsletter on our website.


You can unsubscribe anytime from receiving newsletters by clicking on the unsubscribe link at the bottom of each newsletter or through your account section Titled “Newsletter”. Newsletter is to provide you with updates of our progress, new releases and special offers as well as annual survey of what would you like us to work on in the coming years.



Cookies

An HTTP cookie is a small piece of data sent from a website while browsing and stored on the user's computer by their web browser. Cookies allow Virharmonic recognise your browser and offer you different services. Neither security relevant nor personal data is stored in cookies. Most browsers are set by default to accept cookies automatically, but you can disable this in your browser settings. You are able to browse our website with cookies disabled. We highly recommend fully logging out of a shared computer (public spaces, libraries, etc.) after use we would advise against leaving your account exposed in public.



Third-Party Services

We consider all information you provide to us as important and therefore we will not sell your information to any third parties. We hand over information that we receive to third parties solely for the purposes described in the following:


a. In certain circumstances, under force of law of Czech Republic or EU Country (requests under MOSS system), Virharmonic must disclose information to third parties. This occurs notably when law enforcement authorities oblige Virharmonic to disclose information relating to a suspected crime or abuse. Cases regarding companies who are inquiring about credit card abuse are included. However, personal data will not be given to companies for commercial purposes.

b. Certain functions are performed on our behalf by other service providers enlisted by Virharmonic such as processing payments which is done by Paypal or GP Webpay or promotional activities if you are a subscriber. For Newsletter we use GDPR compliant Mailjet. In these cases, only the personal information necessary to perform these tasks will be accessible by these service providers. Furthermore, this information is not allowed to be used for any other purposes and they are required to treat this information in accordance with this privacy policy as well as the Czech Republic and EU data protection laws.

c. Google Analytics
Google Analytics is a web analytics service provided by Google, Inc. that Virharmonic uses to help analyse how the site is used; this service uses cookies that generate information about your use of the website, which is then transmitted to and stored by Google on servers in the United States. This information will be used by Google to evaluate your use of the website, compiling reports on website activity for Virharmonic and providing other services relating to website activity and internet usage.
To opt out of this so that your activity on this website is not tracked, follow this link: Google Analytics Opt-Out

d. MailJet
Virharmonic uses MailJet for sending newsletter, targeted emails and customer correspondence. The services of MailJet are offered by Mailjet SAS, a company registered under the laws of France under number 524 536 992 with the Paris Trade & Companies Register, and having its registered office at 13-13 bis, rue de l’Aubrac 75012 Paris, France.
Their Privacy Policy is available here: MailJet Privacy Policy

e. Accounting - AKATA s.r.o Břeclav, Žerotínova 1228/11, PSČ 69002, Czech Republic. ICO 45477001 (Registered in Regional Court in Brno C 4792)

f. As we continuously develop our business, it may occur that we sell or buy individual subsidiaries or business units. In such transactions, customer information is usually transferred together with the transferred part of the company. Your data would continue to be subject to the previously existing privacy statement.

g. Recaptcha by Google
Recaptcha is used to confirm that you are not a bot in order for us to provide you free downloads on our free products and other services without the need to register. You can read full privacy details here: Google Privacy Policy

h. Astra IT inc who secure our shop and help us protect your data. Located at 2035 Sunset Lake Road, Newark, USA

Security

We have developed organisational and technical measures to protect the data received from you. Our Contractors are intensively informed and trained and commit themselves to data confidentiality. To protect your personal data during transmission to our servers, we use Secure Sockets Layer (SSL) protocol. This encrypts all information you transmit to us. We would like to point out that it is important to protect yourself against unauthorised access to your password and your computer. If you share your computer with others (notably for computers in public areas such as Internet cafés and libraries), you should make sure to logout after each session.
Despite these actions, there is no 100% guarantee against unauthorised third parties gaining access to your data. Consequently, we have to point out that every transmission of data over the Internet is at your own risk.



External Links

Our website contains external links to other websites. Please be aware that Virharmonic is not responsible for the content and privacy practices of such third-party websites. Consequently, the guarantees given under this privacy statement do not apply for such other websites. We encourage our users to read the privacy statements of any other site that collects personal information.



Changing or Deleting Your Information

(Right to be forgotten) and Portability.

You have the right at any time, and at no charge, to request the information and data stored relating to you. We have updated our Account system for you to gain the ability to review all the information we store on your account as well as the ability to request your account to be forgotten. In Case of Deletion request of the account, we still have to store parts of your invoice history to comply with MOSS (One Stop Shop EU VAT system) as we need to keep a record of the purchase for 10 years. After ten years all data will be deleted unless the service is still being provided (in other words there was no request to be forgotten made and you (the user) is still using our products and wishes to retain access to downloads.



Data Processor

Virharmonic s.r.o is the Data processor. Registered details of Virharmonic s.r.o. Address - Šimpach 35, 395 01, Obrataň, Czech Republic, ICO 06332471, Registered in Country Court of Czech Budweiser C26574

Please send your request or any questions regarding privacy to the following email address:
support[at]virharmonic.com

Any consent given to the processing of data may be revoked at any time and without stating any reasons.



Amendments to Privacy Policy

We reserve the right to amend this Privacy Policy at any time.